Intelligent Document Processing for Law Offices

Law

IbeX automates document categorization and naming - saving time, money, and boosting production.
Email monitor automatically saves messages and attachments into the proper matter folder. In addition, you can drags documents into the IbeX folder.
Platform independent. IbeX works on it's own, and with major legal software suites

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Streamline Dental Document Management

IbeX works alongside any practice management suite, making document handling ridiculously easy:

Free Demo

Drop your documents in the scanner, hit scan, and let IbeX do the rest.

Retrieve files faster and easier than ever, replacing your practice software’s clunky document manager.

– Save Time, Boost Efficiency with IbeX

Did you know?

Annual Cost of Document Handling:

$12,000

A full-time lawyer can receive 1000 emails / month. At ~2 minutes to read the document, find the matter, subfolder, and name the document, we get 1,000 x 2 min x 1 hr./60min x 30$/hr. staff time x 12 mo./yr. = $12,000

Get IbeX working for you today

Yes, ~5% of your income goes to document handling

Annual Cost of
Scanning or Filing:

$18,000

A full-time single-dentist office often generates 1000 documents/month. It takes 3 minutes to read the document, open the chart, find the right folder, scan the document, and then properly label it. x 1 hr./60min x 30$/hr. x 12 mo./yr. = $18,000

Like holding onto water, holding onto your earnings sometimes feels impossible

IbeX can help.

IbeX frees your team for more productive tasks. Watch your revenue soar.

1000 documents/month x 2 min / 60min/hr. = 33 hours/month
33 x $100 (average billable rate) x 85% billing rate x 12 months = $34,000

$34,000

Increased revenue potential:

By the numbers

What can IbeX do for my practice?

Hours saved/month

A full-time, single-lawyer office handles 1000 incoming documents/month. It takes ~ 2 minutes to read, name, and save a document using a traditional document manager, taking 33 hours/month away from your admin team.

33

How does IbeX work?

Simplified, automated document management,
from start to finish.

The email monitor scans for new messages and attachments, and routes them to the appropriate matter folder based on the email address and content.

Documents can also be added by drag-and-drop into the desktop IbeX folder.

IbeX categorizes the document and extracts key details to create a standardized, easy-to-search file name.

The stand-alone version of IbeX has a matter database, into which users enter the matter information. From here you can also generate documents populated with the database information. To retrieve a document, browse your folder, or use our search function by typing the client name, document type, date, etc. for faster and easier lookup than traditional document management systems.

The integrated version of IbeX gathers the matter information from the management software (Clio, Worldocs, etc.). Documents can be stored locally or on the management software platform

Easy to Learn
There is almost nothing to learn. Your entire team will appreciate the benefits from day 1.
PIPEDA & HIPAA Compliant
IbeX ensures your document management is fully secure and compliant with both PIPEDA and HIPAA regulations.
Local/managed File Storage
Retain full control of your data with local storage. If needed, you can revert to your old system at any time—though you won't want to!
Document Generation
Automatically create documents from your custom Word templates populated with client data
List of Documents generation
Effortlessly name, index, and generate the list for each schedule.
Flexible File Support
IbeX supports Outlook messages, Word, txt, rtf, pdf, tiff, jpeg, and png formats, making it easy to handle various document types.
Seamless Email & Document Integration
Simply drag and drop you email attachments, or any documents, into the IbeX folder for quick processing. Scanners can be set up to save in the IbeX folder to create a scan-it-and-forget-it workflow.
Automated File Naming & Organization
IbeX extracts key information from documents to create standardized file names and organizes them in structured folders on your server.
Quick Search
Instantly locate documents by patient name, date, file type, or claim number.
Seamless Software Transitions
Considering a switch in your practice management software? With IbeX, your documents are stored independently of your management software, ensuring that upgrading or changing platforms is hassle-free. Your files stay organized and easy to access, no matter what software you choose.